TrainTote Ops Manager User Guide
Welcome
TrainTote Ops Manager is designed to make realistic railroad operations easy to set up and enjoyable to run. Instead of spending hours configuring complicated operating systems, you can create industries, equipment, waybills, and jobs in just a few minutes and start operating your railroad.
Any questions or constructive comments, please email info@traintote.com
Dashboard
The Dashboard is your railroad's control center.
From here you can quickly access:
- Equipment
- Industries
- Waybills
- Jobs
- Operations
Use the Dashboard as your starting point when managing your railroad.
Equipment
The Equipment page is where you manage locomotives and rolling stock.
Add Equipment
Use Add Equipment to create:
- Boxcars
- Tank Cars
- Hoppers
- Flat Cars
- Cabooses
- Locomotives
Information includes:
- Reporting Marks
- Road Number
- Railroad Name
- Equipment Type
- Service
- Color
- Scale
- Current Location
- Current Track
Photos can be uploaded and cropped directly within TrainTote.
Equipment View
The Equipment View page displays:
- Equipment information
- Current location
- Current track
- Load status
- Assigned waybill
- Equipment photo
Car Cards
TrainTote automatically generates printable car cards for each piece of equipment.
Car cards can be printed individually or in batches.
Industries
Industries are locations that ship or receive freight.
Examples:
- Grain Elevator
- Lumber Yard
- Team Track
- Interchange
- Fuel Dealer
Each industry can include:
- Name
- Industry Type
- Location
- Track Capacity
- Notes
- Industry Photo
Industry photos may also be uploaded and edited within TrainTote.
Waybills
Waybills tell cars where to go and what they are carrying.
A waybill contains:
- Origin
- Destination
- Commodity
- Load Status
- Routing
- Multiple Cycles
Multi-Cycle Waybills
TrainTote supports multi-cycle waybills.
Example:
Cycle 1:
Loaded lumber from Sawmill to Lumber Yard
Cycle 2:
Empty boxcar returned to Sawmill
Cycle 3:
Loaded lumber shipment
Cycle 4:
Empty return movement
When jobs are completed, TrainTote automatically advances the waybill to the next cycle.
Jobs
Jobs represent trains or switching assignments.
Examples:
- North Local
- South Local
- Yard Job
- Industrial Switcher
Jobs contain:
- Assigned industries
- Industry sequence
- Assigned locomotives
- Notes
Viewing a Job
The Job View page shows:
- Assigned industries
- Locomotives
- Generate Switch List button
Switch Lists
Switch Lists are generated from active waybills and assigned industries.
The switch list tells operators:
Pick Up
Cars that need to be removed from an industry.
Set Out
Cars that need to be delivered to an industry.
Complete Job
After the operator finishes switching:
- Open the Switch List.
- Click Complete Job.
TrainTote automatically:
- Moves equipment to the next location
- Updates load status
- Advances waybill cycles
- Records operation history
Operations History
Operations History records all completed movements.
Each record stores:
- Equipment moved
- Previous location
- New location
- Previous load status
- New load status
- Previous cycle
- New cycle
- Job performed
- Date and time
This creates a historical record of railroad operations.
Photos
TrainTote includes built-in photo tools.
Features include:
- Upload
- Crop
- Rotate
- Background removal
- Save directly into the railroad database
No external photo editing software is required.
Demo Railroad
The demo railroad allows visitors to experience TrainTote without creating an account.
Each demo session creates a temporary railroad using sample data.
Changes made in the demo do not affect other users.